From 1 January 2023, companies with more than 100 employees for each employee must keep track of the company’s CO2 emissions and commuter traffic. Many companies to which this will apply, however, have barely started the administration for this or have started with manual tracking. “It’s time consuming and unnecessary.”
These are the words of Hajo Jansen, Regional Vice President Western Europe at Diligent. Diligent is a supplier of digital ESG tools. Jansen: “Perhaps because the report on this is that the ‘probable date of entry into force’ is 1 January 2023, many companies have not yet taken any action, or have begun to keep track of this manually. The latter is time-consuming and otherwise unnecessary. ”
Keeping track of personal travel-related emissions is the result of the climate agreement. Part of the agreement is the ‘normative regulation for work-related personal mobility’, which in turn includes the so-called ‘environmental decree’. This specific measure falls under this. The employer must not only record the kilometers driven by commercial or private car, but also the kilometers traveled by public transport, on mopeds or by bicycle.
The obligation to track and report emissions does not mean that every business is subject to a maximum. The employers have stipulated in the Climate Agreement that a collective ceiling must be set. If the figures delivered annually until 2026 show that the savings are large enough – it should be 1 Megaton CO2 in 2030 – then it is still a matter of reporting. If CO2 emissions have not fallen sufficiently, by 2026 companies will receive an individual standard for business mobility.
To keep track of emissions per. employee can lead to a lot of bureaucracy. Therefore, many companies are not yet ready to get started. In the Netherlands, there are approximately 8,000 companies to which the measure will apply. At most companies, employees cover about 60 percent of all work-related travel miles. Jansen thinks that the companies must now accept well. “For employers, it can mean a huge burden for the administration, unless this is handled in a timely and digital manner. However, we still see too many companies that do not care. By preparing this year properly, monitoring and reporting for the year 2023 and beyond will only get easier. “
Digital tools offer a solution
Jansen sees that some companies make use of extensive Excel sheets, which involves a lot of work. “In the conversations we have with the companies about this obligation, we first see disbelief. One sees a huge mountain of work coming up. If we explain that they can use a digital tool, Diligent ESG, where parameters can be automatically linked to, for example, mileage administration and travel expenses, then people are reassured. So they do not have to track or calculate CO2 emissions themselves. ”
Efficient and future-proof
Diligent already serves more than one million users in more than 25,000 organizations worldwide. With their GRC platform, boards, directors and other directors get an integrated overview of auditing, risk, information security, ethics and compliance across the organization. Jansen: “Despite this increased attention, companies continue to report manually in all possible areas. This can cause holes and errors in the data. Companies sometimes struggle to keep up with changing legislation. With all the risks of high fines for non-compliance. Organizations with large amounts of data using a digital ESG solution will work more efficiently, be able to predict future trends and also have a consistent and reliable reporting system. ”
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