Audiovisual equipment in the classrooms – Student portal – Ghent University

Let us take AUD B Walter Soete in Building T2 of Technicum as an example.


Usually each teacher has a key to the desk. This can be a normal key or your badge.

On the desktop we see:

  1. A console for controlling light, projector and projection screen (and blackout if present in a classroom)
    In desktops without consoles on the desk, you will find another switch in the desk (for forwarding the desired video channel to the projection screen) and a remote control for the projector.
  2. Auditorium PC screen
  3. A smaller screen and recording light of the lesson recording system
  4. An HDMI cable and internet cable if you need to teach with the laptop
    PS. If you no longer have these connections on your device by default, you must bring a dongle, which you must register with the ICT Directorate Network Team in advance.

In the desk we find:

  1. Auditorium pc
  2. The amplifier of the sound system in the classroom
  3. A charging station with the headset (wirelessly connected to the sound system)
  4. The opencast PC in the lesson recording system
  5. A mobile recording set (webcam) – usually only in auditoriums without a fixed camera (capture agent)


In this auditorium, you control the lighting via the console on the desk. In other classrooms you can still find regular switches.

Problem? I am requesting a repair from DGFB


In this auditorium we still see a classic blackboard. In other classrooms you can find digital whiteboards or whiteboards (with markers) instead of a whiteboard.

Problem? I am requesting a repair from DGFB

Projection screen

In this auditorium, you can move the projection screen up and down via the console on the desktop. In other classrooms you can still find regular switches.

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In this auditorium you can use the console on the desktop:

  • Turn the projector on and off
  • Select the video channel you want to project (eg the auditorium PC or a portable laptop)

In other classrooms you can find a remote control on / in the desk to operate the projector.

Problem? I request a repair from DGFB or training tips Microphone and projection systems: how do you use them?

Auditorium pc

Duplicate screen

Turn on the auditorium PC, log in with your username and password, and let the computer boot up completely until the desktop appears. Turn on the projector via the console (On), and your desktop will then be projected into the auditorium.

If this does not happen automatically, you can do this via:

  • select the laptop console and then the auditorium PC again, or
  • the Windows + P key combination to duplicate the computer screen of the projector

Duplicate softkeys

If you carry your presentation on a memory stick, you can connect it to the USB inputs on the console or to the side of the larger screen on the desktop. However, we recommend that you upload your presentation in advance within the Ufora track and open and play it from there.

Problem? Report Any Issues to DICT Helpdesk (4747)

sound system

Amplifies sound systemThe sound system is located in the desk and consists of:

  1. an amplifier
  2. a charging station
  3. a headset with a microphone

Please always use the headset in the classroom, even if it is a small classroom, and your voice can be heard by everyone in the classroom even without a microphone. Without the headset, you will never be audible in the lesson recording or livestream …

Turn on your microphone when using it. If the volume of the microphone in the classroom is good, then it is usually the same in the recording. You can check this (or get it checked) via the livestream or at the top of the screen on the lesson recording system. If necessary, you can adjust the volume, but only via the “Master” channel on the amplifier.

And very important … Always put the microphone back in the charging station correctly after use!

Problem? I request a repair from DGFB or training tips Microphone and projection systems: how do you use them?

capture agent

In about a hundred, mostly larger auditoriums, there are prison agents to record and livestream lectures.

A capture agent is the common name for 5 things:

  1. the lesson recording PC
  2. Opencast touch screen
  3. a fixed camera in the auditorium
  4. a remote control for the camera
  5. a recording light

Opencast pcOpencast pc

Check if the Opencast PC is turned on. Never turn off this computer to allow Team Multimedia to remotely resolve any issues remotely, even when no training is in progress.

The lesson recorder PC is already properly connected to the auditorium PC, the projector in the classroom, the sound system in the classroom, the Opencast camera, etc. So never disconnect any cables from this Opencast PC. Otherwise you endanger a lesson recording or livestream.

Opencast screen

The opencast screen is on the desktop.

Opencast screen

The screen always shows 3 things:

  1. the sound level of the headset
  2. a preview of the camera image next to the computer image
  3. next lesson recordings (date, time, title, …)

If you do not see this information, it’s best to either:

  • turn on the screen
  • wake the screen from sleep mode with mouse or finger
  • set the input channel on the screen to “HDMI”

open cast camera

The opencast camera hangs from the ceiling in this classroom. In other classrooms, the camera can also be mounted on a side wall.

We have 2 types of cameras:

  1. A PTZ camera that you can move horizontally (pan), move vertically (tilt) and zoom in and out (zoom) via the remote control.
  2. A BOX camera without pan, tilt and zoom function. There is no remote control with these cameras.

On the Opencast screen, check if the image from the fixed camera is displayed. If not, turn on the camera via the remote control.

Also communicate to students that it is better not to sit in the front row if they do not want to be admitted (eg for privacy reasons).

PTZ camera with remote controlRemote camera

The remote control of the PTZ cameras is either on the desk or with the IT manager on the faculty or campus. With this remote control, you can not only turn on the PTZ camera, but also set presets via the number buttons on the remote control. If the camera’s focus is set incorrectly, it is usually sufficient to press preset 1 or 2.

Recording light

The shooting light is usually on the desktop. When the recording light is red, the recording or livestream has started and the teacher can start the lesson.

The recording and livestream start and stop automatically according to the data you enter in advance via Opencast Planner.


Report any issues with the Recording Agent to Team Multimedia

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